FAQAll of your frequently asked questions are answered here
The most important feature you can receive from any wedding or special event industry service is comfort and confidence. When you narrow down your choices between the services you need for your wedding day, the businesses and personalities that you felt most connected with in addition to feeling comfortable with with their interaction and discussion with you and confidence level to provide needed services would often suggest the best results for you and your family. The next important factor that influences wedding plans is availability. Before you toss out all your secondary choices, check the availability of your first!
Future Sounds is a solo-operator. We do not have employees nor do we sub-contract to take on additional events. Typically, we only do one event a day unless two events occur with time between to completely set-up, provide services, tear-down and travel to a second destination. An early morning event that ends by noon and then a late evening event would fit this example. Acceptance of the second event is also based package and services need for both events. Travel from one site to the other site is also a factor.
All Future Sounds equipment is self-supported. We do not need a table nor do we need a chair. We prefer to be centered close to the dance floor, with the required amount of empty space and electricity for the desired package and accessories. Some venues and coordinators separate the disc jockey from the dance floor as well as from the crowd. This separation makes our job more difficult. We are not there to be the center of attention, more importantly; we are there to facilitate reception events and create the excitement for you and your guest. It is important for the entertainer or entertainment to have a connection with you and your guests. Having tables and your guests sitting between the dance floor and the sound system is not appealing to those sitting in front of the speakers. Below are some answers to frequently asked questions. A simple description of our service and equipment can be found on the Services Defined link above. Technical questions and the specific electrical requirements for each package can be viewed by clicking through the Specifications link.
Future Sounds does carry insurance for all events. We have a yearly policy through R.V. Nuccio & Associates, Inc. For more information about our policy, please feel free to call the office and ask for details.
You can contact the Future Sounds office a number of ways. You can do this through through the website or by contacting us directly. You may email or call the office between 9 AM and 5 PM CST for verbal inquires and immediate assistance regarding availability. Our office number is (210) 945-9601. We can connect for an audio or video conference if that is a preferred method to communicate.
Yes. We are more than happy to meet and discuss your needs and our services with you in person.
We can schedule a general meeting when a time is convenient for you during the week or on the weekend. Meetings that require the need to set up a contract or listen to music selections should occur at our home office. Meetings scheduled to talk about our service or format guide can be done just about anywhere. If we need to discuss information on the website, meeting at the home office is preferred or where WiFi is available. Access to WiFi in other locations is not always secure, safe to use or reliable.
No, but we offer samples of audio clips on our Disc Jockey page. You can also view photos and videos on our Pinterest site or YouTube site @FutureSoundsDJ. We would also gladly offer to schedule a time that you could visit a reception and see one of us in action. It is important to remember that each reception atmosphere is different and music from event to event can differ greatly as well. The personality that you may see and the music that you may hear, may not necessary be the appropriate style for your reception. We customize each event with a reception format guide. More information on the format guide can be viewed on this website.
We do not take any breaks. We are at your reception to play music and make announcements throughout the scheduled time-frame on the contract. Music is continuous from start to finish with the exception of momentary pauses due to various presentations, welcome, prayer or toast. On occasion, mariachis or other entertainers are scheduled during our contracted time. If needed, we can continue to make announcements in between the songs that the other entertainers are playing.
99% of the time it is just your entertainer listed on your contract. On occasion, we have a disc jockey in training who will assist the main entertainer. You will be aware of this if it will occur at your reception. Otherwise, only one disc jockey per reception.
Contracts and Booking for the Reception
Yes! General contracts are now available online. Each contract is written to fit your needs with specifics to (a) personal contact information, (b) event information like time-frame and selected entertainer, (c) venue information that includes room or layout specifics and (d) service information that includes a package description and listing of additional services and equipment. Although many aspects of our service can be conducted via the website, we feel some form of person to person contact is important for initiation and clarification in the first stage of the contract. Most communication is exchanged via phone, email, and audio/video conferences. We prefer the exchange of personal credit card information via phone, but can be done through our secured website. We can also send a digital invoice via our Square App.
It is difficult to know what day will be very popular in a given year. Check the availability of your reception date on the home page active calendar. We do not hold dates. Securing the date with a $500.00 payment will block the date for you. Typically, the months of March through June are very popular for spring and early summer weddings. The months of October and November are popular for fall weddings. The months of April, May, June, September and October are also scheduled with various school events like homecomings, proms and gradation parties. Corporate and AV events take place throughout the year. Some book 12-18 months in advance while others schedule days, weeks or months out.
Future Sounds has a 4-hour minimum for DJ Services on the weekend. The average reception is generally 4 hours to cover cocktail, dinner and the dance. We suggest booking for the minimum amount of time that both you and your guests will be in attendance and then extending the time if needed at the reception. We can play background, cocktail or dinner music. The time-frame negotiated on the contract specifies our start and end times for use of the equipment and personalities. The volume level is insignificant to the work we do with reference to background and dinner music. We are paid to play and mix music. The volume level can be adjusted to accommodate the desired atmosphere. The end time can be extended if desired by the person(s) listed on the contract. It is import to note that only those noted on the contract can change or modify our contractual agreement. Our Corporate and AV price sheet does break down the hourly fee for DJ Services held during the week along with different roles for our packages..
During the week, the 4-hour minimum is not required. We do not change or price or charge less on the weekday vs the weekend or on a holiday. Simple stated, the expectation to entertain your guest is the same no matter what day your event is scheduled. The role we play can change, amount of equipment needed can change as well as time needed can change. There are basic tools always needed. Other factors for pricing are size of space to be cover efficiently with sound coverage and number of guests expected. 100 people vs 1000 people changes the need for proper equipment and the displacement of sound.
As long as you plan to stay in the San Antonio City limits, regular package pricing will apply. As long as you have a date, site details can be incorporated into the contract down the line. Finding a personality that you are comfortable with is very important. Having that personality available for your reception date is just as important. Adjustments may need to be made to the contract if travel outside of Bexar County is accrued, if stairs are encounter, or additional accessories are needed such as lighting or additional speakers. The pricing for Future Sounds packages and accessories are listed on this website.
Future Sounds travels throughout south and central Texas. We have traveled north to Fredericksburg, south to Brownsville, east to Austin, Houston, Nacogdoches, Galveston and west to Uvalde. We have a 30 mile radius around San Antonio where a travel charge is not incurred. The entertainment travel charge beyond the 30 mile radius is a dollar per mile. Destination weddings are not out of the question. All our past weddings we have been within the great state of Texas. Wedding receptions outside the state would incur travel and overnight hotel expenses. Details about travel are available on the bottom of the packages page.
Future Sounds offers a variety of music for your reception. Some of the core music library can be viewed on this site on the music page. The majority of our music files are clean or radio edits. If you prefer unedited versions or explicit versions of your favorite music, please let us know. I'm not paid to judge the music you or your guests choose/request or dance to nor be the the moral authority for the event. You are able to set these parameters on the format guide or with a simple note directly to us. We are more than happy to abide by your guidelines. Also, check your venue contract regarding certain types of music and language rules.
Additionally, at some venues we can access our professional music services for a last minute songs or access Spotify, Apple Music or iTunes. We do not stream music directly from these services at our events for multiple reasons. Often limited, poor wireless or web access is an issue. Sometime access is throttled or slowed and the speed needed to download music files is not acceptable and last minute downloads fail. This is why we prefer to plan for requests before your event vs during you event or after the fact. Again, we do not stream music! All our music is played from our computer hard-drive. YouTube is not a resource we use at our events.
Yes! You are more than welcome to make a list of songs you would like to hear during the reception. An average of 15 to 18 songs are played an hour. In a four hour period, 60 to 75 songs can be played depending on the type of music and other non-music events scheduled during the reception. It is best if you pick a few requests to give us a direction for the event and leave room for us to adjust the music style accordingly to you and your guest mood. The mood of your guest is difficult to forecast. Regardless, pick a few requests and plan ahead to modify your requests if necessary. View the music page for more suggestions for selecting and organizing your music request.
Recently, clients have shared playlists from Spotify or Apple Music. You can make separate requests list for cocktail, dinner and the dance. Some share a single list, while others share multiple lists. Some have shared lengthy hours-long lists that could not be played in the ceremony and reception time frame. Short list are better than long lists. Specific encompassing requests are more helpful than general non-specific lists. Please keep the length of time and expected guests who will be attending your event in mind as you plan especially if they are from different areas of the country or world.. Sometimes, we encounter guests who feel they know you, your family and guests more than you do. The comment, "this will get everyone dancing" often does not even the person who requested it. It's about timing. When guests are ready to participate, they will. When they are ready to dance, they will. These days, Not everyone participates, dances or stays the entire time. This is good to know when planing your event.
We have an impressive collection, however, it is very difficult to know and have every available type of music in the world. If there is a particular type of music, artist, or song you like and you’re not sure if we offer it, please ask. Feel free to share a link to the particular request if we do not have it in our collection. This is how we expand our own musical knowledge. Music appreciation and education is an ongoing task in our business. To get a feel for our taste, view the eclectic online database. Again, we prefer to plan for requests before your event vs during you event. In this situation, some world music is easier to find on YouTube. Sharing links to specific files or a playlists ahead of time allow us to compile hard to find tracks or versions.
The type of equipment we use is developed by the leaders in professional audio from around the world. Our equipment is geared for the road for use on the open concert stage or contain within a dance club. The speaker systems are made by JBL and Yamaha. The mixing devices are made by Rane. The software used is Virtual DJ with a Denon controller. Wireless Microphones are made by Sennheiser. We typically have at least two microphones in ever system and package. One on our DJ booth and one for toasts. More particular facts and specifications can be found on the Specifications page and the Services Defined page on this website.
Yes, we have backup cables and equipment/systems in the instance a piece of equipment fails. Although we follow maintenance procedures, complete failure of a piece of equipment is not out of the question. On occasion, we have had a sudden short in a speaker/microphone cable or device connector. These pieces can be replaced within minutes. Each sound system carries a backup computer.
The basic sound package does not include lights. We do offer packages with lighting. A choice can be made between high tech and low tech lighting or a combination of fixtures as well as up-lighting. More information about our available packages can be seen on our Pinterest site, the Packages page or a breakdown by definition of equipment and fixtures is found on the Services Defined page.
The Value of Entertainment …push, pull, press, pluck or pound… by Chris Koval
There is nothing better than an evening with great entertainment. It can be the spark that immortalizes an evening. Great entertainment can be a solo act or a group endeavor. The benefits of our efforts amuse and inspire your guests to take part in a celebration that revolves around you, family and friends. The outcome is an evening of excitement and lifetime of memories that are truly priceless. Below is a response to the questions, "What is the difference between you and a band?" and "What is the difference between you and my iPod?"
There are many musical stages that you and your guest will encounter as you and they progress through your wedding day. From beginning to end, there is the ceremony, cocktails, dinner and dancing. Various types of musical entertainment can be hired for each of these stages or one type of entertainment can do it all. The different types include but are not limited to string trios or quartets, harpist, violist, guitarist, organist, pianist, singers, mariachis, bands and disc jockeys. When the ceremony and the reception are located at the same venue or same room, quite often you can have the musicians for the ceremony play the music during cocktails and sometimes throughout dinner. Future Sounds can offer a musical service from beginning to end in this situation.
You can find numerous listings for disc jockeys online. Bands or singing groups tend to have agents and those agencies may be listed online too. Quite often the “word of mouth” and referrals from other industry professionals increase name recognition with priceless promotion to their friends and clients on social media. Those who are more focused on weddings tend to market themselves via wedding fairs and advertise on wedding resources. Entertainers who specifically work in the wedding industry realize the role they play is more than just playing music. We have become event coordinators and deal with management of groups when these aforementioned roles are missing or lacking.
In the old days event coordinators generally hired a band. Family, friends and music were simple aspects of life and a local experience when it came to the reception. Today those aspects are complex and diverse. Family, friends and music converge from a community that is now regional, national and sometimes international is part of the average event. Most bands are hired for 4 hours and play a limited selection of cover music or originals. Some bands may play two extended sets of 1.5 hours. The average band plays 10 to 14 songs an hour and may take 2 or 3 fifteen to twenty minute breaks during the four hour period. That’s 30 to 40 songs in a 4 hour period. In reality, you are paying for 4 hours but only receive 3 hours or less of entertainment. There is nothing better than a live performance with great musicians or entertainers. But what if no one likes the music or the downtime kills the momentum? All traditional activities generally are organized around the 20 minute band breaks. You can’t always change the style nor songs the band plays in the middle of the reception, however you can change the style and songs the DJ plays at any point during the reception.
Many years ago we worked with a large band that saturated a 20’ x 40’ stage. The sound technician was 15’ to 20’ in front of the stage monitoring the mix of each instruments volume plus he monitored the stage lighting. He additionally took up a 6’ x 8’ area. The sound system extended an additional 4’ off each side of the stage. We were just off stage using a 3’ x 5’ area. Three main differences we noticed between a band and a DJ are occupied space, available play list and the directed attention. During that event, they could choose to play from a list of over 60 songs. I, on the other hand, had over 30,000 songs. The directed attention of the guests was on the band and costuming while they played their sets. When I played between the band sets, the directed attention was on the dance floor and other events occurring in the room. Stage lighting for a band illuminates the stage. Stage lighting for a DJ illuminates the dance floor. It really is as simple as these three differences.
True entertainers have an ability to manipulate their musical and technical tools. All entertainers deliver a live performance. However, we each use different tools to achieve the task at hand. Some of us pluck strings, press keys or use vocal talents. It is the combination of talents that evoke a rhythm and encourage participation for those in attendance. Some guest may sing and dance, others may listen and watch. Ultimately, the way an event unfolds is unpredictable. In addition to playing music, top notch entertainers can coordinate and guide the bridal party, family and guest through traditional events. After the formalities or in conjunction with the formalities your host can direct and motivate those in attendance. This creates movement in a room and leads to interactivity around the room and on the dance floor. It is difficult to forecast the expected mood of your guests; however, great entertainers can adjust and accommodate to any level of unfolding excitement.
Mobile disc jockeys can provide an evening of specific musical selections or a wide variety. Some may say we just push a few buttons. But it’s more than that. Depending on your musical preferences, our song sets are generally 3 to 5 songs. We follow a simple wave pattern that offers at least 1 slow song for every 5 songs. Generally this pattern works well for most crowds. It takes most men 1 song to get to the dance floor and dance with their significant other. So we play two slow songs in this situation. Again, adjustments are made accordingly to the pattern depending on your audience response. With avid dancers, sets are longer. With less active dancers, music sets are shorter. Unlike a band or musical group, the flow of the music is non-stop between songs and styles and flawless with respect to the original artist. Most disc jockeys carry hundreds of titles if not thousands. Depending on the musical category, the average DJ plays 17 to 20 songs an hour. That’s 70 to 80 songs in a 4 hour period. Musical entertainment is provided during the full contracted time period. Depending on the music, one major difference between a band and a DJ is 30 to 50 songs. That is a difference of hearing nearly two hours of music. Another part to this is personality and style. My adjust personality to the room environment. Often this can change in a moment due to the change in interaction and participation of guest. My style is more traditional as a wedding focused dj and company. Mixing or beat-mixing is geared toward my pop or club dance music sets. I'm more of a long-play mix vs short-play or quick mash mix.
Music Software Programs are robust and are great tools used by most DJ's and bands.. Some media players can play hours of music in a jukebox fashion. Files or folders of music are played in a chosen or random order as programmed. Some new media players have a DJ or cross fade function that can mix or blend songs as they are played to offer a non-stop musical mixture. This feature is nice and works well in several applications. The downside to this method is less flexibility.
If you’re using this method for background sound and nothing more, it may work well and save money in the short term. If you must monitor the system for changes in music, volume and software or hardware issues, then this method may create havoc. What if the songs programmed to play during dinner end before dinner has ended or dinner has gone longer than expected? What if your hardware crashes or the song or application buffers while you are walking out to do your first dance? Loss of signal can happen too. If these issues are of no concern then this may be a good method for a simple reception.
Otherwise, most of the wedding industry entertainers use professional equipment and programs. In addition to playing music, they monitor the hardware and software and the progression of music. The hardware is made to be used day in and day out for hours. Equipment rated for home use does not meet the standards for pro-audio applications. Additionally, as mentioned above the entertainment host will act as an event coordinator and guide you through the reception. Software programs do not automatically adjust and are not as receptive or reactive to unplanned events or adjustments. DJ’s have more flexibility adjusting as needed to a modified schedule.
There is nothing better than an evening with great entertainment. There are some similarities between bands, DJs and even an IPod…we each can play music. But there are many differences between us as mentioned above. I realized my role as an entertainer, coordinator and a communicator and also realize how important these roles are to the success of your reception. This is a core principle to Future Sounds and what separates us from many bands, fellow DJs and especially software programs that are not commercial free.. Unfortunately, in my half of the wedding industry the value of the entertainment dollar is quite often shortchanged. The entertainment is responsible for the largest percentage of the wedding reception, but budgeted and booked in the wedding plans often as an afterthought. Some are willing to pay 2500 to 5000 dollars for a band, but refuse to spend a comparable price for a professional wedding DJ. After the ceremony, cocktails and dinner, most reception guests stay for a dance. While planning the most important day of your life …the dress, ceremony, dinner and reception, how much time did you put into the musical entertainment? If hearing the proper music and announcements during the dinner and dance portion of your reception is important, why budget the least for this part?
We are here to help. The best wedding venues, caterers, photographers and disc jockeys take bookings 12 to 18 months out. For many wedding professionals, availability is limited. If you feel that the music and atmosphere developed for you and your guest is not important, then we may not be the best choice for your reception. We are more than happy to suggest the services of others in our industry that just play music or play their music. If the music and announcements are important, check our available for your reception now and secure your date! There is no better time than now to reserve the entertainment for your wedding day! Let us fulfill the lifelong dream, share the excitement and create the everlasting memories!